Capital Refinery
Methodology

Audit our thinking before you audit our output.

Capital Refinery is an institutional measurement layer, not a consultancy and not an AI scoring product. The credibility of the artifact comes from the discipline of the engine that produces it. This page consolidates the doctrine: five principles, ten axes, two gates, the arbitration logic, the Lift Ledger, the refusals, and how any output is independently verifiable. If a section here doesn't match what runs in production, file a bug.

Five principles

The methodology rests on five doctrine principles. They are not editorial preferences. They are structural constraints on what the engine is allowed to claim — enforced in the grading code, tested as refusals, preserved across every assessment.

The Institutional Readiness Assessment: ten axes

Every IRA grades a deal across ten universal axes. Sub-lane overlays (corp.distribution, corp.dentistry, re.industrial, re.multifamily, etc.) adjust thresholds — never the axis structure. New industries do not get their own grading code; they get tighter or looser bands on the same engine.

The 10-axis institutional readiness map
Lowest-axis-wins composite
Axis
NOT READY
DEVELOPING
NEAR
INSTITUTIONAL
Role
  • Financial consistency
    Gate
  • Data integrity
    Gate
  • Reporting maturity
    Std
  • KPI completeness
    Std
  • Operational risk
    Std
  • Stress tolerance
    Std
  • Governance
    New
  • Management responsiveness
    New
  • Key-person dependency
    New
  • Customer concentration
    New
Gate axes
Data Integrity and Financial Consistency cap the composite. If evidence isn't trustworthy or numbers don't tie out, no other axis can be relied on.
Composite cut
The dashed line marks the lowest band any axis reached. That is the composite — and the named blockers point to the axes holding it there.
Sub-lane calibrated
SaaS tolerates higher top-1 customer concentration than dental or manufacturing. Thresholds shift per sub-lane; the ten axes do not.
An institutional buyer or lender's IC reads to the weakest readiness area first — not the average. The IRA grades all ten, then surfaces the composite at the lowest band any axis reached.
COMPOSITE · the weakest link

The Financial Truth Engine

Underneath the axis grades is a six-layer arbitration system that produces the canonical KPI values the IRA reads from. The layers exist because financial truth in middle-market deals is almost never single-sourced — the same revenue line shows up in a CIM, a tax return, a QoE report, a model, and a management presentation, and they often disagree.

  • 1. Parsers. Per-document- shape extractors (rent rolls, T-12s, AR aging, credit agreements, QoE reports, etc.). Each emits structured candidates with provenance back to the page.
  • 2. Arbitration. When multiple candidates exist for the same KPI, the engine picks a winner by method-priority, plausibility floor, symmetric median-distance outlier penalty, and cross-KPI consistency sweep. Cross-KPI consistency surfaces tension; it does not auto-demote winners. The advisory layer flags; the canonical layer stays clean.
  • 3. Construction health. Validates that the underlying KPI math holds (revenue ≥ 0, DSCR derives correctly from EBITDA / debt service, unit-normalized values within plausible bands per sub-lane).
  • 4. Reconciler. Logs every conflict with both losing candidates so the trail is inspectable. Critical-KPI conflicts (DSCR, FCCR, revenue, EBITDA, total debt) become named blockers when unreconciled.
  • 5. Dependency engine. Cross-KPI dependencies: leverage requires total debt and EBITDA, FCCR requires fixed charges and EBITDA. If a dependency is missing or contested, the derived KPI stays not_observable.
  • 6. Decision gate. The engine reports is_decisionable — a boolean answering whether the evidence trail is complete enough to promote IC-grade output. The platform refuses to render IC-bound artifacts when this is false.

The whole system is fail-closed by design. The platform’s honest default is “not yet decisionable,” not “here’s our best guess.”

The trust mechanic
Claims · Documents · Result
Claim
Monthly financial close
Document
Audited financials dated each month-end across two years
Aligned
Result
Reporting Maturity grade reflects the claim
Claim
Audited financials in place
Document
No audit-firm signature, no opinion letter detected
Conflict
Result
Surfaces as a diligence event — not a silent override
Claim
No customer over 25% of revenue
Document
Concentration figure not extractable from provided files
Unverified
Result
Claim treated as soft — graded advisory until evidence lands
Why this matters
A self-graded checklist treats every operator claim as fact. An institutional reviewer treats every claim as a hypothesis the documents must support. The IRA grades the way the reviewer reads.
One axis is exempt
Management Responsiveness ignores operator self-attestation entirely. You cannot reliably claim your own response cadence — the platform only grades observed throughput over time.
Operator intake calibrates the grade where documents support the claim. When documents contradict, the conflict surfaces as a diligence event — not a silent override. That is what keeps the IRA defensible to an institutional reviewer.
DOCUMENTS WIN · claims surface conflict

The Lift Ledger: four layers

When an IRA is re-run after work has landed (the “Re-IRA delta”), the engine produces a Lift Ledger — a structured comparison between two evidence-backed snapshots, organized into four measurement categories. The Lift Ledger is the artifact that turns Capital Refinery from a one-shot review into a measurement layer with a renewal cadence.

What we measure
Lift Ledger · 4 layers
01
Business readiness
Did the company become easier to review?
Composite readiness band, axis-by-axis movement, blockers cleared, gating constraints resolved.
02
Diligence friction
Did we remove things buyers and lenders would question?
Friction removed from the diligence cycle, audiences the new evidence now satisfies, claims-to-evidence coverage.
03
Operating process
Did reporting, response time, and documentation improve?
Median response time, reporting maturity, KPI completeness, data-room evidence completeness — observable cadence facts.
04
Financial movement
Did the measurable financial indicators move?
EBITDA, revenue, gross margin, AR days, working capital, cash, DSCR, FCCR, leverage — surfaced where both snapshots carry comparable values; marked “not observable” where they don't. Never imputed.
Causality note

Observed post-engagement movement. The Lift Ledger is an evidence-backed measurement of state change; it is not an attribution opinion about which interventions caused which changes. Causality belongs to the operator, the consultant, and the underlying business — the Ledger measures only what moved between snapshots, where, and how we know.

Same delta, grouped by measurement category. Each layer answers a different reviewer's question — board, lender, future buyer, or your own operating partner.
OBSERVATION · not attribution

Each layer has its own “not observable” semantics. If a canonical KPI exists on one snapshot but not the other, the Economic Lift line for that KPI reads not_observable: promoted_kpi_missing_on_one_snapshot rather than imputing a zero or carrying the prior value forward. The Process Lift layer reads management responsiveness as throughput (median response days, overdue request count), never as quality / tone / sophistication.

Verification: every artifact is independently checkable

Every IRA snapshot carries a deterministic fingerprint computed from its evidence trail and a public, HMAC-signed verification token. The token resolves to a stripped public view at /p/ira/<token>. A buyer, lender, or board reviewer can:

  • Verify the artifact came out of the engine (not a Word document edited after the fact) by comparing the fingerprint on the docx / xlsx export against the fingerprint at the verification URL.
  • See the same composite verdict, axis bands, and named blockers a sophisticated reviewer would inspect — minus operator-internal PII.
  • Read the cause label attribution: the snapshot tells you why it was generated (ingestion / decision-commit / quarterly recompute) and which source document drove the change.

Exports also embed an IC-anchor fingerprint when the snapshot was committed to a decision. The verification page renders an Export Alignment Banner: Aligned / Superseded / No Current Anchor. A signed export that gets superseded by new evidence remains verifiable but is correctly flagged as out-of-date.

What we refuse to grade

The methodology is defined as much by what it refuses as by what it produces. Every refusal below is structural — not a stylistic choice — and each one exists because including it would erode the institutional weight of the artifact.

  • No AI maturity score. “Digital transformation readiness” and “AI maturity” are vibes wearing a number. Not produced.
  • No consultant ROI claim. The engine measures change between two snapshots. It does not claim a partner caused the improvement, and partners using the artifact cannot use it that way under our partner-as-agent legal frame.
  • No imputation. Missing data means not_observable with a reason. Never zero, never default, never median.
  • No narrative grading. Sentiment, tone, presentation polish, management warmth, decision-record sophistication, and communication style are not graded. LLM-derived sentiment scores on human prose are opinion in numeric clothing.
  • No black-box bands. Every band on every axis derives from named, inspectable evidence. Every promoted KPI carries candidate_id, source_ref, and method. The full reasoning tree is exposed via the Why-this-number overlay.
  • No outcome guarantee. The Lift Ledger reads in observation language, not promise language.
  • No customer theater. Cedarbrook is a methodology fixture, not a customer. The walkthrough discloses this directly. We do not show logos we have not earned.
Two layers, one engagement
Partners · Capital Refinery
Implementation layer
Consultants & advisors
Operational modernization & workflow
KPI normalization, close acceleration
CRM cleanup, AI enablement, automation
Succession & governance documentation
Data consolidation, system migration
Modernization work
↓
Measurable outcome
Measurement layer
Capital Refinery
10-axis IRA grading with provenance
Named blockers in NextActionItem language
Sub-lane calibrated thresholds
Re-IRA delta artifact at re-engagement
Public verification at /p/ira/<token>
T-0 · Engagement starts
Initial IRA establishes the baseline. Named blockers tell both sides where to focus.
T+30 → T+90
Partner addresses blockers. Re-IRA picks up calibration changes as observation accumulates.
T+90 · Renewal
Re-IRA delta proves the modernization moved the needle — portable, deterministic, buyer-verifiable.
Capital Refinery cannot deliver modernization work — we have neither the relationships nor the implementation authority. Partners cannot deterministically prove the work moved the needle to a buyer or lender. Together the two layers complete the loop.
COMPLEMENTARY · not competing

Where to inspect this in production

Reading the methodology is the first step. Watching it run on a real deal is the second. Two proof cases — one for each audience — and three customer-facing surfaces.

Two proof cases, by audience

  • Falcon Services — the buy-side proof case. A real PE/PC services deal under watch posture. The IC dossier, per-cell evidence trail, stress lab, covenant forecast, decision lifecycle, and verification artifact — rendered live across /watch, /sample-falcon (the seven-artifact subscriber-tier buy-side proof pack), and /sample-diagnostic (the full output of the same-day /diagnostic product on this deal — a different scope, not a lighter version of the proof pack). PE, credit, and family-office investment teams should start here.
  • Cedarbrook Foods — the sell-side proof case. A real corp-PC distribution deal preparing for sale. Composite verdict, axis grid, two drill-ins, the Re-IRA delta, and the public verification page — with the seller-readiness pack (IRA assessment + IC memo + executive report + workbook + KPI summary) downloadable at /sample-evaluation. Owners, advisors, fractional CFOs, and modernization consultants should start here.

Three customer-facing surfaces

  • Pressure-test one deal. Buy-side. Send a CIM, a credit agreement, or a model. Same-day diagnostic on your laptop. The smallest scope that exercises the engine on a deal you actually care about.
  • Readiness Gap Review. Sell-side. $4,500. Five business days. The smallest scope that exercises the engine on an operating company. Credit toward a full IRA within 60 days.
  • Modernization Impact Review. Partner-channel. Independent measurement layer attached to AI / automation / fractional-CFO engagements. $3,500 baseline + $2,500 Re-IRA delta. Partner-as-agent legal frame.

The methodology is the same in all three. The packaging differs by audience.

Inspect the methodology against a real deal.

The fastest way to evaluate whether this discipline holds is to run it on something you actually care about. Bring a deal, a portfolio company, or a business you're preparing to sell.

Duaine McDonald — founder of Capital Refinery
Founder-led access
Duaine McDonald

Built by Duaine McDonald, an AI strategist and fractional Chief AI Officer with 20+ years across enterprise automation, transformation, governance, and AI strategy. The consulting practice runs separately as Enterprise Refinery; Capital Refinery is the software layer that came out of those conversations — the institutional measurement artifact operating companies, advisors, and investment teams kept asking for and could not find anywhere else. Early engagements are reviewed directly by the founder.

Proof without customer theater

Capital Refinery is early. We do not show customer logos we have not earned.

Instead, we show the methodology, two fixture-based proof cases (one per audience), the verification flow, and the live artifacts a buyer, lender, board reviewer, or advisor would inspect. Most early-stage products would invent a logo wall. We refuse on purpose — the same discipline that makes the artifact credible.